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administrative assistant - office Verified

Posted on May 03, 2024 by Employer details Heritage Interiors & Exteriors Ltd

Job details

Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years. or equivalent experience. Tasks: Arrange and co-ordinate seminars, conferences, etc.. Coordinate the activities of the HR department in order to ensure they meet the organization's goals . Coordinate the flow of information within the team. Direct and control daily operations . Open and distribute mail and other materials. Supervise other workers. Record and prepare minutes of meetings, seminars and conferences. Determine and establish office procedures and routines. Schedule and confirm appointments. Answer telephone and relay telephone calls and messages. Answer electronic enquiries. Order office supplies and maintain inventory. Oversee payroll administration. Greet people and direct them to contacts or service areas. Set up and maintain manual and computerized information filing systems. Type and proofread correspondence, forms and other documents. Perform data entry. Provide customer service. Supervise office and volunteer staff. Computer and technology knowledge: Google Docs. MS Excel. MS Outlook. MS PowerPoint. MS Windows. MS Word. Electronic scheduler. Human resources software. MS Office. Quick Books. Adobe Acrobat Reader. Google Drive. Electronic mail. Area of work experience: Human resources. Area of specialization: Correspondence. Reports and records. Invoices. Facility management. Payroll services. Security and safety: Basic security clearance. Criminal record check. Vulnerable sector check. Transportation/travel information: Public transportation is not available. Work conditions and physical capabilities: Ability to work independently. Fast-paced environment. Work under pressure. Tight deadlines. Attention to detail. Large workload. Work with minimal supervision. Personal suitability: Ability to multitask. Excellent oral communication. Excellent written communication. Flexibility. Judgement. Organized. Team player. Accurate. Client focus. Reliability. Time management. Adaptability. Accountability. Dependability. Due diligence. Quick learner. Screening questions: Are you available for shift or on-call work?. Are you currently legally able to work in Canada?. Do you currently reside in proximity to the advertised location?. Do you have previous experience in this field of employment?. What is the highest level of study you have completed?. Experience: 5 years or more.

LocationOkotoks, AB
Salary$26.00HOUR hourly / 30 hours per week
Terms of employment Term or contractFull time
Day, Weekend, Overtime, On Call
Start date Starts as soon as possible
vacancies 1 vacancy
Verified
Source Job Bank #2904400

Overview

Languages

English

Education

College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
or equivalent experience

Experience

5 years or more

Responsibilities

Tasks

Arrange and co-ordinate seminars, conferences, etc.
Coordinate the activities of the HR department in order to ensure they meet the organization’s goals
Coordinate the flow of information within the team
Direct and control daily operations
Open and distribute mail and other materials
Supervise other workers
Record and prepare minutes of meetings, seminars and conferences
Determine and establish office procedures and routines
Schedule and confirm appointments
Answer telephone and relay telephone calls and messages
Answer electronic enquiries
Order office supplies and maintain inventory
Oversee payroll administration
Greet people and direct them to contacts or service areas
Set up and maintain manual and computerized information filing systems
Type and proofread correspondence, forms and other documents
Perform data entry
Provide customer service
Supervise office and volunteer staff

Experience and specialization

Computer and technology knowledge

Google Docs
MS Excel
MS Outlook
MS PowerPoint
MS Windows
MS Word
Electronic scheduler
Human resources software
MS Office
Quick Books
Adobe Acrobat Reader
Google Drive
Electronic mail

Area of work experience

Human resources

Area of specialization

Correspondence
Reports and records
Invoices
Facility management
Payroll services

Additional information

Security and safety

Basic security clearance
Criminal record check
Vulnerable sector check

Transportation/travel information

Public transportation is not available

Work conditions and physical capabilities

Ability to work independently
Fast-paced environment
Work under pressure
Tight deadlines
Attention to detail
Large workload
Work with minimal supervision

Personal suitability

Ability to multitask
Excellent oral communication
Excellent written communication
Flexibility
Judgement
Organized
Team player
Accurate
Client focus
Reliability
Time management
Adaptability
Accountability
Dependability
Due diligence
Quick learner

Who can apply to this job?

Only apply to this job if:

You are a Canadian citizen, a permanent or a temporary resident of Canada.
You have a valid Canadian work permit.

If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.

Advertised until

2024-06-02

Important notice: This job posting was posted directly by the employer on Job Bank. The Government of Canada has taken steps to make sure it is accurate and reliable but cannot guarantee its authenticity.

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