Job Order Detail

Description

The Administrative Assistant is the first point of contact for the agency. Knowledge of agency mission, vision, and philosophy, internal policies and procedures, and very strong computer and technology skills allows the Admin Assistant to assist others in a broad range of areas and in a professional, timely manner.  

Responsibilities:
-Handle incoming calls/faxes/mail, staff, and visitors
-Maintain files
-Perform confidential data entry, administer access, and generate reports on various databases
-Administer & oversee vendor accounts used for work phones/vehicles/etc, ordering supplies, etc
-Type and prepare documents as required, using basic to advanced features of various computer programs
-Maintain adequate stock of various types of supplies and arrange service and repairs of office equipment
-Regularly collect/track/report on select items
-Provide interested individuals with employment applications and info about how to apply and assist with the admin aspects of the hiring process
-Assist in the coordination of agency training
-Request/send away youths educational cumulative files
-Arrange for meetings/interviews/facilities as required, take registrations/RSVPs and order and setup food when appropriate
-Facilitate both admin office and agency-wide event planning and execution
-Serve as a catch-all point of access for info and assistance in an array of areas
-Ensure staff/client confidentiality at all times

Qualifications:

A combination of education in Office Administration and previous experience in a professional work environment dealing with sensitive, confidential info and providing assistance to, and working closely with, all levels of employees and departments.  

Excellent English communication skills, advanced computer software skills, Criminal Record Check and valid Class 5 Novice 1 Driver's License are all required.