Admin, Human Resources

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POSITION OVERVIEW:

Provide administrative support in day-to-day activities within the Human Resources Department. Provides quality customer service for all employees in accordance with the principles of the “Magna’s Employee’s Charter.”

RESPONSIBILITIES:

GENERAL

• Provides recruitment support within the Co-op program: reviewing resumes, phone screenings, and interviews
• Coordination of onboarding for new hires including preparing new hire bags, conducting orientation, and collection of documentation
• Follows up on requirements to complete the new hire and termination checklists
• Maintains office supplies by tracking inventory, placing orders and organizing supplies
• Assists with the coordination of Conversation with Leader meetings, social events & fundraising
• Updates Emergency Response evacuation lists, training & orientation
• Assists with the maintenance of department documentation including employee files, ensuring compliance to document control & retention policies
• Contributes to the development of the monthly department meeting guidelines
• Provides administrative support to the EHS Coordinator
• Assist employees with general requests/questions
• Maintain available tools for employee communications.
• Maintain strict confidentiality of all information obtained, written or verbal, within the Human Resources Department
• Follows Magna’s Code of Conduct & Ethics and related compliance policies
• Upholds the principles of the Magna Employee’s Charter, Magna’s Operational Principles, Magna’s Environmental Health and Safety Policy & Procedures, MML Quality Policy, Program Execution Process and Business Protocols. Must understand and respect the laws and cultures in countries which Magna conducts business & Magna compliances.
• Additional duties and responsibilities as assigned

FINANCIAL RESPONSIBILITY

• Must understand and comply the laws and cultures in countries which Magna conducts business & Magna compliances.

HEALTH, SAFETY AND ENVIRONMENTAL RESPONSIBILITY

• Ensure all safety and non-safety rules and regulations are followed
• Ensure adherence to established quality and housekeeping standards
• Review and adhere to MML’s health and safety, environmental, and quality standards, operating procedures, and policies
• Respond immediately to items brought to his/her attention with respect to hazards, defects or non-compliance issues
• Understand and uphold the policies that prohibit workplace violence and harassment
• In addition to the above, the duties include those specified under the Occupational Health & Safety Act

QUALIFICATIONS:

EDUCATION:

• Bachelor’s Degree or Postgraduate Certificate in Human Resources Management

KNOWLEDGE, SKILLS, & ABILITIES

• Proficient in MS Office including Word, Excel and PowerPoint
• Excellent communications skills: verbal, written, listening
• Ability to build relationships with & service the customer (internal)
• Ability to manage multiple tasks
• Ability to work efficiently individually, as well as in a team
• Strong attention to detail
• Maintain confidentiality and integrity
• Ability to work under pressure

WORKING CONDITIONS:

• The majority of the job is performed in a standard office environment with minimal risk or harmful elements.
• Job requires dealing with confidential and sensitive information and situations.
• Job requires handling of stressful situations

CORE COMPETENCIES

• Think Strategically
• Act Decisively
• Inspire Others
• Prioritize Achievement
• Be Agile and Adapt